Policies and Procedures Manual 2023-2024
2 Contents 1. Mission and Institutional Effectiveness................................................................................... 9 1.1 Vision, Mission, Goals and Objectives, and Core Values .............................................................. 9 1.1.1 Vision ...................................................................................................................................... 9 1.1.2 Mission Statement and Policies.............................................................................................. 9 1.1.3 UoS Goals................................................................................................................................ 9 1.1.4 The University’s Core Values ................................................................................................ 10 1.2 Planning Policy ............................................................................................................................ 10 1.3 Institutional Effectiveness Policy ................................................................................................ 11 1.4 Maintaining Institutional E-portfolio .......................................................................................... 12 1.4.1 BoT e-portfolio...................................................................................................................... 12 1.4.2 College e-portfolio ................................................................................................................ 12 1.4.3 Academic program e-portfolio ............................................................................................. 13 1.4.4 Academic course e-portfolio ................................................................................................ 13 1.4.5 Internship e-portfolio ........................................................................................................... 14 1.4.6 Admin and support unit e-portfolio ..................................................................................... 14 1.4.7 Faculty e-portfolio ................................................................................................................ 14 1.5 Quality Assurance Policies .......................................................................................................... 14 1.6 Document Control and Review Policy......................................................................................... 15 1.7 Evaluation Policy of the University Institutional Effectiveness System ...................................... 16 1.7.1 Institutional Effectiveness Self-Assessment .......................................................................... 16 1.7.2 Why perform an Institutional Effectiveness Self-Assessment?............................................. 16 1.7.3 Self-Assessment Framework ................................................................................................. 16 1.7.4 The Institutional Effectiveness Self-Assessment Cycle.......................................................... 16 1.7.5 Assessment of Institutional Effectiveness performance ....................................................... 17 2. Organization, Governance and Leadership............................................................................ 17 2.1 The Board of Trustees ................................................................................................................. 17 2.2 The University Chancellor ........................................................................................................... 19 2.3 The Vice-Chancellor .................................................................................................................... 19 2.4 The Council of Deans................................................................................................................... 20 2.5 Conflict of Interest Policy for BOT............................................................................................... 20 2.6 Organization................................................................................................................................ 21 2.6.1 The President........................................................................................................................ 21 2.6.2 The Chancellor ...................................................................................................................... 21 2.6.3 The Director of Finance ........................................................................................................ 21 2.6.4 The College Dean .................................................................................................................. 22 2.6.5 The Head of Academic Department ..................................................................................... 23 2.6.6 The Director of Libraries ....................................................................................................... 24 2.6.7 The Director of Information Technology .............................................................................. 24 2.6.8 The Human Resources officer............................................................................................... 25 2.6.9 Standing Committees ........................................................................................................... 26 2.7 Multiple Campus Policy............................................................................................................... 28 2.7.1 Responsibilities ..................................................................................................................... 28 2.7.2 Vice Chancellor for Student and Branch Affairs.................................................................... 28 3. The Academic Program ........................................................................................................ 29 3.1 Curricula Approval and Revision Policy....................................................................................... 29 3.2 Curriculum Review and Modification.......................................................................................... 30 3.3 Internship Policy.......................................................................................................................... 32 3.4 Undergraduate Completion Policy.............................................................................................. 32 3.5 Graduate Completion Requirements Policy................................................................................ 32
3 3.6 Academic Progress Policy............................................................................................................ 33 3.7 Grading and Assessment Policy .................................................................................................. 33 3.8 Examinations Policy..................................................................................................................... 34 3.9 Academic Advising Policy ............................................................................................................ 42 3.10 Class size policy ..................................................................................................................... 42 3.11 Course Syllabus Policy........................................................................................................... 57 3.12 Course files policy ................................................................................................................. 57 3.12.1 Policy of course e-file ........................................................................................................ 57 3.12.2 Procedure of maintaining the course e-file....................................................................... 58 3.13 Teaching and Learning .......................................................................................................... 58 3.13.1 Pedagogical Approaches and use of Technology .............................................................. 58 3.14 Intensive mode of study ....................................................................................................... 59 3.15 Direct Study/Independent Study .......................................................................................... 60 3.16 Graduate Study ..................................................................................................................... 60 3.16.1 Goals of Graduate Studies................................................................................................. 60 3.16.2 The Organizing of Graduate Studies.................................................................................. 61 3.16.3 Admission and Registration............................................................................................... 62 3.16.4 Educational System ........................................................................................................... 63 3.16.5 Master Degree Requirements ........................................................................................... 64 3.16.6 Admission .......................................................................................................................... 65 3.16.7 Student Transfer for Master Degree ................................................................................. 65 3.16.8 Grades and Examinations.................................................................................................. 66 3.16.9 Attendance ........................................................................................................................ 67 3.16.10 Drop-Add, Postponement, and Suspension of Registration ............................................. 67 3.16.11 Academic Warning and Expulsion ..................................................................................... 68 3.16.12 Supervision and Defense of Thesis.................................................................................... 68 3.17 Registration Load .................................................................................................................. 70 3.18 Doctorate Degree.................................................................................................................. 72 3.19 Master Degree ...................................................................................................................... 87 3.20 Development of New Programs.......................................................................................... 102 3.21 Program Effectiveness and Assessment ............................................................................. 104 3.22 Remedial Courses................................................................................................................ 105 4. Faculty and Professional Staff............................................................................................. 109 4.1 Faculty and Professional Staff Role Policy................................................................................. 109 4.2 Faculty Recruitment Policy and Procedures ............................................................................. 111 General............................................................................................................................................ 111 Search and Selection of Faculty ...................................................................................................... 111 Appointment of Faculty with Title Modifier ................................................................................... 113 Hiring Exceptions ............................................................................................................................ 113 Contract Types ................................................................................................................................ 114 Termination for Cause of a Contract............................................................................................... 115 Probation and Resignation Notice .................................................................................................. 115 Confirmation ................................................................................................................................... 116 Dual Career ..................................................................................................................................... 116 Special Appointments for Academic Administrators ...................................................................... 116 Academic Non-Faculty Titles/Ranks................................................................................................ 116 Procedures and Process for Faculty Employment .......................................................................... 117 4.3 Employment Policy.................................................................................................................... 123 4.3.1 Temporary Contracts .......................................................................................................... 123 4.3.2 Raises and Allowances - In-Kind Advantages...................................................................... 124 4.3.3 Education Allowance .......................................................................................................... 124
4 4.3.4 Travel Tickets ...................................................................................................................... 124 4.3.5 Medical Care and Insurance ............................................................................................... 125 4.3.6 Death Benefits .................................................................................................................... 125 4.4 Faculty Promotion Policy........................................................................................................... 125 4.4.1 Promotion Criteria ................................................................................................................. 125 4.4.2 Academic Promotion.............................................................................................................. 128 4.4.3 Criteria for Accrediting Periodicals and Journals for Promotion Purpose ............................. 129 4.4.4 Promotion Procedures at the Departmental Level ................................................................ 130 4.4.5 Promotion Procedures at the College Level .......................................................................... 131 4.4.6 Promotion Procedures at the University Level ...................................................................... 132 4.4.7 Preparing the Promotion Dossier .......................................................................................... 133 4.4.8 General Provisions ................................................................................................................. 133 4.4.9 Policy on Misconduct in research .......................................................................................... 133 4.4.10 Appeals................................................................................................................................. 134 4.5 Faculty Workload Policy ............................................................................................................ 134 4.6 Policy on Professional Requirements for Teaching................................................................... 142 4.7 Eligibility to Teach Graduate Courses and Supervise Theses.................................................... 144 4.7.1 Criteria for Selection of Faculty to Participate in Graduate Programs ............................... 144 4.7.2 Teach graduate courses...................................................................................................... 144 4.7.3 Direct non-thesis students.................................................................................................. 144 4.7.4 Serve on graduate student committees ............................................................................. 144 4.7.5 Supervise master's theses .................................................................................................. 145 4.7.6 Supervise doctoral dissertations ........................................................................................ 145 4.7.7 Terminal Degree ................................................................................................................. 145 4.8 Compensation Policy................................................................................................................. 145 4.9 Faculty Annual Evaluation......................................................................................................... 146 4.9.1 General ............................................................................................................................... 146 4.9.2 Teaching and Learning........................................................................................................ 146 4.9.3 Research, and Scholarly Activities ...................................................................................... 147 4.9.4 Community Service............................................................................................................. 147 4.9.5 Process................................................................................................................................ 148 4.9.6 Evaluation Criteria .............................................................................................................. 148 4.9.7 Weights and Grades for each Criteria ................................................................................ 150 4.10 Graduate Assistants Policy.................................................................................................. 151 4.10.1 Introduction and Purpose of Teaching Assistantship...................................................... 151 4.10.2 Faculty Workload............................................................................................................. 151 4.10.3 Duties and Responsibilities: ............................................................................................ 151 4.10.4 Eligibility for Appointment: ............................................................................................. 152 4.10.5 Tuition and Compensation: ............................................................................................. 152 4.10.6 Assistantship Duration: ................................................................................................... 152 4.10.7 Evaluation:....................................................................................................................... 152 4.10.8 Additional Employment:.................................................................................................. 152 4.10.9 Announcement and Application: .................................................................................... 152 4.11 Faculty and Staff Development........................................................................................... 152 4.11.1 Definition of Faculty Development ................................................................................. 152 4.11.2 Scope of Faculty Development........................................................................................ 153 4.11.3 Goals and Objectives ....................................................................................................... 153 4.11.4 Staff Development........................................................................................................... 153 4.12 Faculty and Staff Records.................................................................................................... 154 4.13 Faculty Annual Evaluation................................................................................................... 157 4.14 Staff Promotions ................................................................................................................. 159
5 4.15 Faculty Disciplinary Measures............................................................................................. 160 4.16 Faculty Grievance................................................................................................................ 162 4.17 Staff Disciplinary Measures................................................................................................. 163 4.18 Faculty Consultancy Services .............................................................................................. 166 4.19 Nepotism and Employment of Relatives ............................................................................ 166 4.20 Inappropriate Employee Relationships............................................................................... 168 4.21 Definitions of Categories of Staff ........................................................................................ 168 5. Students ............................................................................................................................ 169 5.1 Undergraduate Admissions Policy ............................................................................................ 169 5.2 Graduate Admissions Policy...................................................................................................... 171 5.3 Student Transfer Policy ............................................................................................................. 171 5.3.1 Transfer within the University of Sharjah ........................................................................... 173 5.3.2 Transfer from other Universities ......................................................................................... 174 5.4 Advanced Standing Policy ......................................................................................................... 175 5.5 Career Service Policy ................................................................................................................. 176 5.6 Residential Life Policy................................................................................................................ 176 5.7 Accountability: .......................................................................................................................... 177 5.8 Student Finance Policy .............................................................................................................. 179 5.9 Student Disciplinary Policy ........................................................................................................ 179 5.10 Student Academic Dishonesty Policy.................................................................................. 180 5.11 Disciplinary Procedures....................................................................................................... 182 5.12 Student Grievance Policy and Procedures .......................................................................... 185 5.13 Student Appeals Policy and Procedures ............................................................................. 185 5.14 Student Activities Policy...................................................................................................... 185 5.15 Student Rights and Responsibilities Policy ......................................................................... 186 5.16 Student Counseling Policy................................................................................................... 187 5.17 Health Services Policy ......................................................................................................... 187 5.18 Students Records Policy ...................................................................................................... 188 5.19 Academic Advising .............................................................................................................. 188 5.20 Student Publication policies................................................................................................ 191 5.21 General Admission Requirements ...................................................................................... 192 6. Library and Other Information Resources ........................................................................... 198 6.1 Libraries' Mission ...................................................................................................................... 198 6.2 Libraries' Vision ......................................................................................................................... 199 6.3 Library Values............................................................................................................................ 199 6.4 Code of Conduct........................................................................................................................ 200 6.5 Computer Use Policy................................................................................................................. 201 6.6 Library Staff ............................................................................................................................... 202 6.7 Facilities..................................................................................................................................... 202 6.8 Copyright Policy ........................................................................................................................ 203 6.9 Printed materials....................................................................................................................... 203 6.10 Interlibrary Loan...................................................................................................................... 203 6.11 Non-Print / Electronic Information Resources........................................................................ 203 6.12 Circulation Regulations ........................................................................................................... 203 6.13 Loan Periods for Library Resources......................................................................................... 204 6.14 Reserved Materials ................................................................................................................. 204 6.15 Reference Collection............................................................................................................... 204 6.16 Periodical................................................................................................................................. 204 6.17 Renewals ................................................................................................................................. 204 6.18 Hold......................................................................................................................................... 205 6.19 Recalls ..................................................................................................................................... 205
6 6.20 Reminders ............................................................................................................................... 205 6.21 Overdue Materials .................................................................................................................. 205 6.22 Library Fines and Charges ....................................................................................................... 205 7. Physical and Technology Resources .................................................................................... 205 7.1 Equipment and Software Policy................................................................................................ 205 7.2 Health and Safety Policy ........................................................................................................... 224 7.2.1 Safety................................................................................................................................... 224 7.3 Life Safety.................................................................................................................................. 228 7.3.1 General Policy...................................................................................................................... 228 7.3.2 Performance Standard ........................................................................................................ 229 7.3.3 Standard: ............................................................................................................................. 229 7.3.4 Life Safety Personnel ........................................................................................................... 229 8. Fiscal Resources ................................................................................................................. 231 8.1 Financial Policies and Procedures ............................................................................................. 231 8.1.1 Budget and Final Accounts .................................................................................................. 231 8.1.2 Duties and Responsibilities.................................................................................................. 232 8.1.3 Expenditure ......................................................................................................................... 233 8.1.4 Revenues ............................................................................................................................. 234 8.1.5 Non-Budgetary Accounts..................................................................................................... 234 8.1.6 Accounting System .............................................................................................................. 235 8.1.7 Internal Auditing and Reports ............................................................................................. 236 8.1.8 General Provisions............................................................................................................... 237 8.2 Purchasing and Inventory Control Policy .................................................................................. 237 8.2.1 Contracts concluded at the expense of the University ....................................................... 237 8.2.2 General Provisions............................................................................................................... 242 8.2.3 University Income-Generating Contracts............................................................................ 245 8.2.4 Final Provisions.................................................................................................................... 248 8.3 Risk Management Policy ........................................................................................................... 248 8.3.1 General ................................................................................................................................ 248 8.3.2 Risk Categories .................................................................................................................... 249 8.4 Upkeep Policy............................................................................................................................ 249 8.5 Cash Management policy.......................................................................................................... 250 9. Public Disclosure and Integrity ........................................................................................... 252 9.1 Copyright and Intellectual Property Policy ............................................................................... 252 9.2 Conflict of interest .................................................................................................................... 255 9.3 Teach out policy ........................................................................................................................ 255 9.4 Publication Policy ...................................................................................................................... 256 10. Research............................................................................................................................ 256 10.1 General Principles for Scientific Research .............................................................................. 256 10.2 Research Objectives................................................................................................................ 258 10.3 Research Policy and Procedures ............................................................................................. 258 10.3.1 The University Research Board ......................................................................................... 258 10.3.2 The College of Graduate Studies and Research ................................................................ 259 10.3.3 Research Grants ................................................................................................................ 260 10.3.4 Research Groups ............................................................................................................... 260 10.3.5 Scientific Publishing and the UOS Journal ......................................................................... 260 10.3.6 Collaborative Research Agreements ................................................................................. 260 10.3.7 Research Funding Resources............................................................................................. 261 10.3.8 Research Ethics Policy ..................................................................................................... 261 10.3.9 General Provisions............................................................................................................. 278 10.3.10 Preparation and Supervision of Theses/Dissertations .................................................... 278
7 10.3.11 Thesis/Dissertation Defense............................................................................................ 278 11. Community Engagement .................................................................................................... 279 11.1 Preface .................................................................................................................................... 279 11.2 Purpose ................................................................................................................................... 279 11.3 Definition of Terms ................................................................................................................. 280 11.3.1 Community ........................................................................................................................ 280 11.3.1 Community engagement ................................................................................................... 280 11.3.2 Developmental Engagement ............................................................................................. 280 11.3.3 Partnership ........................................................................................................................ 280 11.3.4 Service ............................................................................................................................... 280 11.3.5 Service learning ................................................................................................................. 280 11.3.6 Internships......................................................................................................................... 280 11.3.7 Co-operative education..................................................................................................... 280 11.4 Community engagement Typology ......................................................................................... 280 11.4.1 Community engagement ................................................................................................... 280 11.4.2 Curriculum related community engagement .................................................................... 281 11.4.3 Non-curriculum related community engagement ............................................................ 281 11.4.4 Research-related community engagement....................................................................... 281 11.4.5 Community development and capacity building .............................................................. 281 11.5 Community Engagement and Quality Assurance ................................................................... 281 11.6 Faculty Role in Community Engagement - Action Plan........................................................... 281 11.7 Support for and Recognition of faculty involved in Community Engagement ....................... 282 11.8 Impact of Community Engagement ........................................................................................ 282 12. Running Media .................................................................................................................. 283 12.1 Policies and Procedure for Running Media............................................................................. 283 12.2 Proper Use of Electronic Resources........................................................................................ 283 12.3 Rules to Use Electronics Resources ........................................................................................ 283 12.4 Social Media in UOS ................................................................................................................ 284 12.5 Social Media Policy in UOS...................................................................................................... 285 13. Review and Revision .......................................................................................................... 285
8 Definitions and Key Word The following terms shall have the meaning assigned to them unless the context indicates otherwise: The University (UOS): The University of Sharjah The Chancellor: The Chancellor of the University The Board (BOT): The University of Sharjah Board of Trustees The College: The Academic Colleges The Dean: The Dean of the College of Graduate Studies and Research Department: The Academic Department concerned
9 1. Mission and Institutional Effectiveness 1.1 Vision, Mission, Goals and Objectives, and Core Values 1.1.1 Vision The University of Sharjah is an innovative world-class teaching, learning and research institution providing a distinctive, inspirational, creative and supportive environment. 1.1.2 Mission Statement and Policies The University of Sharjah is committed to providing a world-class educational experience that prepares lifelong learners and leaders with integrated knowledge and skills. We are passionate about building a collaborative and sustainable environment that cultivates twenty-first century skills and fosters pioneering research and scholarship. We seek to serve the current and future needs of our local community and beyond by offering innovative academic and professional programs. Mission policies 1. The mission statement is published in the UoS Undergraduate and Graduate Catalogs, Faculty Handbook, the University web page and other relevant publications. The mission statement is reviewed every strategic planning cycle. 2. The defined mission statement is revised and approved by the Board of Trustees. 3. The academic mission of the University is reflected enlightened and progressive policies of the Emirate of Sharjah and the United Arab Emirates. 4. The mission statement should be reflected a consensus among all stakeholders with respect to the role of the University and has been garnered through a comprehensive consultative process that involved faculty members and the academic administration. 5. The mission statement is reviewed and updated it every 5 years. 6. The University’s mission statement is the foundation upon which University strategic planning is based. 1.1.3 UoS Goals The University goals are categorized as follows: Student 1. Make the University of Sharjah campus more welcoming and supportive for all, focusing on the wellbeing of our students. 2. Enhance programs, services and facilities for people of determination. 3. Enhance student advisory and support for academic achievement. 4. Increase the employability of University of Sharjah students, while improving internship and cooperative opportunities. 5. Enhance facilities and services at our branches. People 1. Recruit, develop, retain talented faculty and professional staff. 2. Empower faculty and professional staff through professional development. 3. Develop the Emiratization program. 4. Enhance employee wellbeing, safety and healthcare. 5. Develop an environment of service excellence. Innovation 1. Build an agile governance and operating model with the aim of establishing a robust and efficient operations platform on which to grow. 2. Unify and integrate IT systems to serve education, research and operation activities. 3. Establish a financially sustainable institution with diverse sources of income.
10 4. Efficiently manage resources to establish a sustainable financial base and examine the distribution of resources across programs, revising uneconomical academic programs. 5. Improve the University of Sharjah branding and internationalization. 6. Develop an environmentally sustainable campus. Research 1. Support research management and dissemination. 2. Support and reward researchers, while engaging students. 3. Establish sustainable dynamic priority research areas in service of the community. 4. Expand and equip state-of the-art research facilities. Industry and Community 1. Communicate more effectively with society to increase local, regional and international relations in a bid to foster research and innovation through greater collaboration. 2. Establish a philanthropy and endowment program. 3. Increase alumni involvement in fundraising and networking. 4. Provide professional development, continuing education and consultancy services for industries, the community and society. Teaching and learning 1. Enhance our teaching and learning environment by incorporating leading edge technology. 2. Develop and support innovative teaching methodologies and course design and delivery. 3. Review, develop and accredit academic programs to meet the 21st century job market. 4. Strengthen the pedagogical knowledge and skills of faculty members. 1.1.4 The University’s Core Values The University of Sharjah is united by six core values that underpin our daily actions as students, staff, faculty, administrators and alumni. They are as follows: - Integrity and Ethics: Ethical standards at the University of Sharjah are founded on ethical and civic responsibility in accordance with progressive Arab and Islamic ideals. - Dedication: Dedication to providing students with knowledge and support, so they are fully prepared to be the leaders of the future. - Inclusiveness: We welcome and value each other and embrace the diversity of ideas and people. - Excellence with limitless Drive: For quality enhancement and continuance improvement. - Accountability and Transparency: We pride ourselves on our responsibility, and transparency in our actions, providing a fair and positive work environment. - Innovation and Creativity: We work without bounds to improve lives through creativity and innovation in the pursuit of academic excellence. 1.2 Planning Policy - The University of Sharjah has both short-range (1–2 years) and long-term (5+ years) plans. These plans include activities in the academic and administrative units. - Each unit or program determines its mission and outcomes as derived from the University’s mission, in addition to assessment tools for use in measuring the effectiveness of outcomes. - Each department is required to submit an annual progress report that is structured to cover all aspects pertaining to the concerned department. The report includes assessment of the activities, lessons learned during implementation, and plans or changes required for enhancement.
11 - A Comprehensive Annual Progress Report for the whole institution is produced and submitted to the BOT. This report summarizes the University's performance against its plans, the impact of implementation, and recommendations for the future. Assessment of the University’s effectiveness involves a plethora of surveys, forms, and reports, which leads to recommendations for both short and long-terms improvements. - The academic departments will regularly perform internal and external environmental analyses, consider the University’s strategic directions, and purpose changes to the existing programs or the addition of new programs. - The UoS mission is reviewed on a recurring basis related to the development and implementation of the University’s five-year planning cycle. On the last year of every strategic cycle, the University undergoes a thorough examination of its strengths, weaknesses and aspirations, and overall performance. - University of Sharjah engages in ongoing, integrated, and institution-wide research-based planning and evaluation processes. - Efforts connected with the Strategic Plan incorporate a systematic review of institutional mission, goals, and outcomes; result in continuing improvement in institutional quality; and demonstrate that the University of Sharjah is effectively accomplishing its mission. - The University of Sharjah has been highly effective in developing and deploying new strategic plan that have led the institution to significant improvements in its ability to accomplish its mission. 1.3 Institutional Effectiveness Policy Assessment is the systematic collection, review and use of information about educational programs and support services undertaken for the purpose of improving and supporting student learning and development. Elaborating on this definition, the following set of principles for assessment and planning are emphasized: - The central and ultimate goal of institutional assessment is to improve student learning in all programs. - An institutional effectiveness plan must be simple, doable, and consistent with the UOS mission, objectives and institutional planning processes. - Assessment is an ongoing and cyclic activity with assigned responsibility for relevant bodies and a timetable for regular reporting and review. - Assessment at all levels is continuous, valid, efficient, systematic, appropriate and ethical. - Taken as a whole, institutional assessment addresses the cognitive, affective, and behavioral aspects of student learning. - Assessment takes place in all programs that support student learning. - Faculty members are in charge of the assessment activities in their programs and the results of their assessment efforts must have an impact on planning and budgeting. Responsibilities for each component are assigned to specific person(s) or standing committees. - Assessment findings are used to strengthen programs in order to improve student learning. They may not be used to evaluate individual faculty members, to determine admissions standards, or to grade students. - Assessment is integrated into the Administrative and Governance Structure and into institutional planning and budgeting for which administrators, committees, faculty and staff assume specific responsibilities for assessment in the various units. - Assessment is integrated into academic departments, programs, and academic support services. - Faculty and staff are educated about assessment on a continuous basis. - Program and unit review is considered to be essential and meaningful process for faculty and administrators.
12 1.4 Maintaining Institutional E-portfolio The University maintains e-portfolio for each of its academic and administrative units and activities. The institutional e-portfolio is a comprehensive collection of those e-portfolios. The aim of the eportfolio system is to: 1) Ensure appropriate documentation of activities as per UoS policies and procedures and accreditation standards. 2) Ensure transparency and sharing of information among eligible stakeholders. 3) Showcase the evidence of continuous improvement through the accumulation of the data related to activities of academic and administrative units. 4) Facilitate the development of operational and strategic plans at the department, college and institutional levels. 5) Ensure appropriate monitoring of the implementation of operational and strategic plans at the department, college and institutional levels. The e-portfolios implemented at UoS are: 1.4.1 BoT e-portfolio The BoT e-portfolio provides reliable and objective information about BoT activities. It outlines information about initiatives and developments of major interest and importance during the year and the achievements arising from the implementation of the College’s Annual Plan. It also ensures efficiency, easy documentation, easy access, better archiving and more transparent sharing of information between eligible stakeholders. 1.4.2 College e-portfolio The college e-portfolio provides reliable and objective information about college activities and their performance measures. It outlines information about initiatives and developments of major interest and importance during the year and the achievements arising from the implementation of the College’s Annual Plan. It also ensures efficiency, easy documentation, easy access, better archiving and more transparent sharing of information between eligible stakeholders. The college e-portfolio is structured according to UoS policies and the Standards for Licensure and Accreditation. First, the standing requirements section consists of general information about the college (Vision, Mission, goals, etc.). Then, college activities are documented in cycles of academic years. The accumulation of both quantitative and qualitative data documented in each cycle would help the college to develop appropriate recommendations for improvement to be implemented during the next cycles. This process would ensure the continuous improvement of students experience in the college and the fulfillment of its mission. The collected data in each college e-portfolio in addition to administrative units’ e-portfolio would serve to build the annual report at the institutional level, in addition to the report submitted to the Board of Trustees and the Accreditation Commission. There is no doubt that the ideal harmony of efforts to prepare reports will save time and energy for faculty, chairpersons and deans as the same data will be used for different purposes without repetition. The college e-portfolio is structured according to UoS policies and the Standards for Licensure and Accreditation. First, the standing requirements section consists of general information about the college (Vision, Mission, goals, etc.). Then, college activities are documented in cycles of academic years. The accumulation of both quantitative and qualitative data documented in each cycle would help the college to develop appropriate recommendations for improvement to be implemented during the next cycles. This process would ensure the continuous improvement of students experience in the college and the fulfillment of its mission. The collected data in each college e-portfolio in addition to administrative units’ e-portfolio would serve to build the annual report at the institutional level, in addition to the report submitted to the Board of Trustees and the Accreditation Commission. There is no doubt that the ideal harmony of
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